Editing Sagamore Google Drive

Documenting how [[Sagamore Hills Elementary School]] can use the '''Google Drive''' service of [[Sagamore Hills PTA Google account|their PTA's Google Apps account]].  See the following short videos for why/how Google Drive.

* '''[https://support.google.com/drive/ Google Drive Help]'''
* [https://www.youtube.com/watch?v=eRqUE6IHTEA Google Docs in Plain English - YouTube]
* [http://www.youtube.com/watch?v=1SjRH3SImlM Exploring Google Drive - YouTube]

The [[Sagamore Hills PTA Google account setup#2014-01-16_10:57_Change_users_and_groups|latest thoughts on access, ownership, and permissions, were established 2014-01-16]].

==Accessing==

http://sagamorehillspta.org/files

==Saving changes==

If you '''download''' a file from Google Drive, '''edit''' it, and want to '''upload''' your changes back to Google Drive, please '''do the following'''.

:::: If you're '''editing files'''…
::::* in your '''web browser''' (or app) (editing a Google Doc or Spreadsheet, etc.)
::::* from your '''Google Drive desktop folder''' (synced automatically via the Google Drive desktop client)
:::: '''the following ''does not'' apply to you'''.

# '''Select the file''' in its folder ''(do not open/preview)''
# Bring up the file's '''context menu'''
#* Right-click the file
#*  ''or'' Select the "More" top menu button
# Select "'''Manage revisions…'''"
# Select "'''Upload new revision'''"

As for why, see [http://list.9.0ne.org/archive/sagamore.online/2013-October/000122.html a past discussion].

==Permissions==

By default, all file are private to the [[Sagamore Hills PTA Google account#sagamorehillspta.40sagamorehillspta.org|<code>sagamorehillspta@sagamorehillspta.org</code> account]].  Exceptions can be made, but are discouraged.

==Theory==

There is a single folder which contains all Sagamore Hills PTA files.  That folder is owned by the [[Sagamore Hills PTA Google account#sagamorehillspta.40sagamorehillspta.org|<code>sagamorehillspta@sagamorehillspta.org</code> account]].  By default, all files/folders are private and new files/folders can only be edited/created by those logged in as <code>sagamorehillspta@sagamorehillspta.org</code>.  Exceptions can be on a per folder or file basis.

It is important that all files be owned by <code>sagamorehillspta</code>.  Although files owned by others can easily be collected in the PTA's google drive, they would not actually under PTA control, and therefor subject to loss.

===Historic===

'''''The following was outdated [[Sagamore Hills PTA Google account setup#2014-01-16_10:57_Change_users_and_groups|2014-01-16]].'''''

The idea is that all files are owned by the [[Sagamore Hills PTA Google account#admin.40sagamorehillspta.org|admin account]], which is hosted by the [[Sagamore Hills PTA Google account]], so that storage and deleting are under organizational control.  All files are also assigned the highest level access (edit access) to the [[Sagamore Hills PTA Google account#sagamorehillspta.40sagamorehillspta.org|Sagamore Hills PTA Google Group]], to which all volunteers are a member, so that any volunteer can edit files (old versions remain available and cannot be deleted (except by the admin)).

Volunteer Google Accounts (email addresses) are added and removed to/from the [[Sagamore Hills PTA Google account#sagamorehillspta.40sagamorehillspta.org|Sagamore Hills PTA Google Group]] to allow/disallow working with Sagamore's Google Drive hosted files.

[https://drive.google.com/a/sagamorehillspta.org/folderview?id=0B9psgK8S9NgjTDg0NWUzSXA0UDg A single folder named "Sagamore Hills Elementary School" contains all files (and folders)].  This top-level folder is assigned the previously mentioned permissions, which become the default share setting for new contents added to it.  Volunteers will go to this folder in their own Google Drive environments to work with Sagamore files.

Although volunteers can add their own files to the Sagamore managed folder, those files should eventually become owned by the admin account (see "[[#Adding_files|Adding files]]")so that they can be owned by the PTA (stored by, deletable only by, controlled by).




[[Category:Sagamore Hills PTA]]