Sagamore Hills PTA Google account: Difference between revisions

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Documenting how [[Sagamore Hills PTA]] uses, and how to use, various Google products
Documenting how [[Sagamore Hills PTA]] uses, and how to use, various Google products



==Services==

===Google Calendar===

See [[Sagamore calendar implementation]].

===Google Drive===

See [[Sagamore Google Drive]] (online file storage and collaboration).

===Google Groups===

Powers both [[Sagamore email|'''email''' (collaborative inboxes)]] and [[Sagamore PTA discussion groups|'''discussion groups''']].

* [https://support.google.com/groups/answer/46438 Use Google Groups with a Google account - Groups Help] (''or, ''what you can do '''without a Google Account''')
* [https://sites.google.com/site/tomihasa/google-groups-faq Comprehensive Google Groups FAQ]

===Google Sites===

November 2013, [[Dave Barker]] started experimenting and taking [[Sagamore PTA Google Sites notes]].

===Google Apps===

[http://www.google.com/a Google Apps] allow organizations to use Google services (Gmail, Google Drive, and YouTube, etc.) with their own domain (<code>sagamorehillspta.org</code>), users, and access controls. As part of the [[#Google_for_Nonprofits|Google for Nonprofits]] program, the PTA has ''free'' use of the ''Google Apps for Education'' tier of Google Apps. ''[Explain more]''

There's a single account, [[#admin.40sagamorehillspta.org|<code>admin@sagamorehillspta.org</code>]], as of 2013-07-23, that can be used to [[https://admin.google.com/ log into Google Apps]] (but nothing more).

===Google Grants (AdWords)===

This is your space to edit, [[John Lenz|John]]! ☺

===Google for Nonprofits===

The [[Sagamore Hills PTA nonprofit|PTA as a nonprofit]] is enrolled in Google's [http://www.google.com/nonprofits/ Google for Nonprofits] program as of July, 2013 (see the [[Sagamore Hills PTA Google account setup|setup notes]] for details).

The program is managed by [[#Accounts|Google Accounts]] designated as program Administrators at https://google-for-nonprofits.appspot.com/home . As of July, 2013, this is the following (but obviously should include something PTA official (e.g. <code>pta@sagamorehillspta.org</code>)).

* [[Dave Barker]] (2013-07-18)
* [[John Lenz]] (2013-07-23)

Being in the Google for Nonprofits program allows the Sagamore Hills PTA to enroll in "exclusive nonprofit products". The PTA is currently (2013-07) enrolled in [[#Google_Apps|Google Apps for Nonprofits]], but may be interested in Google Grants (AdWords), YouTube for Nonprofits, or [http://www.google.com/nonprofits/products/index.html others].


==Accounts==
==Accounts==


Google manages access to its services through ''Google Accounts''. A Google Account sign in looks like an any email address (''not'' just <code>username@gmail.com</code>). The following Google Accounts are some how associated with Sagamore Hills PTA.
Google manages access to its services through ''Google Accounts''. A Google Account sign in looks like an any email address (''not'' just <code>username@gmail.com</code>). Anyone can '''[https://accounts.google.com/SignUpWithoutGmail create a Google Account]'''.


The following Google Accounts are somehow associated with [[Sagamore Hills PTA]].

===sagamorehillspta@sagamorehillspta.org===

This is the singular account used by anyone who needs to '''modify resources''' (drive documents, calendars, website, etc.), and is given the most permissive permissions to all resources.

''Historic:'' Prior to 2014-01-16, [[#sagamorehillspta.40sagamorehillspta.org_2|<code>sagamorehillspta@sagamorehillspta.org</code> was a ''group'']] (''not'' an account); this is no longer the case (<code>sagamorehillspta@sagamorehillspta.org</code> is now an account).

===photos@sagamorehillspta.org===

Used to manage photos (and other large media) of [[Sagamore Hills Elementary School]].

People can email photos or links to <code>photos@sagamorehillspta.org</code>. [https://mail.gmail.com/ Gmail] can be used to easily add the photos to <code>photos@sagamorehillspta.org</code>'s [[Sagamore Google Drive]].

When the photos need to be used, <code>photos@sagamorehillspta.org</code>'s [[Sagamore Google Drive]] makes it easy. These (relatively) big photo files are not added to <code>sagamorehillspta@sagamorehillspta.org</code> Google Drive "My Drive" folder, saving <code>sagamorehillspta@sagamorehillspta.org</code> users from having those big files automatically synced to their computers (though they are accessible).


===admin@sagamorehillspta.org===
===admin@sagamorehillspta.org===


This account is special because it implicitly has access to all Google Apps hosted resources. The account should be used for '''setup and administration''' only.
⚫
An account had to be created when Google Apps for sagamorehillspta.org was initiated by [[User:Dave|Dave]] on 2013-07-19. The username is ''admin'' and a password hint is ''sag''. As of 2013-07-19, it can only be used to log into the [http://www.google.com/a/sagamorehillspta.org/ Google Apps control panel] (no email).

⚫
The account had to be created when Google Apps for sagamorehillspta.org was initiated by [[Dave Barker]] on 2013-07-19. The username is ''admin'' and a password hint is ''sag''. As of 2013-07-19, it can only be used to log into the [http://www.google.com/a/sagamorehillspta.org/ Google Apps control panel] (no email).

==Groups==

Here, we note how Google Groups can be used for ''permission/ownership assignment'', but they can also be [[Sagamore PTA discussion groups|used for ''communications'' (i.e. discussion groups)]].

===Historic===

The following are '''no longer in effect'''.

====sagamorehillspta@sagamorehillspta.org====

''This group was [[Sagamore Hills PTA Google account setup#2014-01-16_10:57_Change_users_and_groups|retired 2014-01-16 10:57]] and is now [[#sagamorehillspta.40sagamorehillspta.org|its own account]]''

* [https://admin.google.com/AdminHome?groupId=sagamorehillspta@sagamorehillspta.org&chromeless=1#OGX:Group Group member listing] (if logged in as <code>admin</code>)


'''Anyone involved with the PTA (needs to manipulate PTA resources (e.g. calendar)) is assigned to this group by admin@sagamorehillspta.org , and this group is assigned full access to all Sagamore Hills PTA Google hosted resources.''' That way, as individuals come in and out of the PTA, they need only be added/removed to/from the group to gain/lose access to any PTA resource.


It is not used as a discussion list.
===dave@1.0ne.org===


==Setup==
To establish the PTA's Google for Nonprofits account, it was necessary for [[User:Dave|Dave]] to sign in with his own Google Account. As of 2013-07-19, <code>dave@1.0ne.org</code> is the only Google for Nonprofits accounts Administrator ''(this should change)''.


See [[Sagamore Hills PTA Google account setup]] for details on how all of this is setup.




Latest revision as of 14:51, 14 February 2015

Documenting how Sagamore Hills PTA uses, and how to use, various Google products


Services[edit]

Google Calendar[edit]

See Sagamore calendar implementation.

Google Drive[edit]

See Sagamore Google Drive (online file storage and collaboration).

Google Groups[edit]

Powers both email (collaborative inboxes) and discussion groups.

Google Sites[edit]

November 2013, Dave Barker started experimenting and taking Sagamore PTA Google Sites notes.

Google Apps[edit]

Google Apps allow organizations to use Google services (Gmail, Google Drive, and YouTube, etc.) with their own domain (sagamorehillspta.org), users, and access controls. As part of the Google for Nonprofits program, the PTA has free use of the Google Apps for Education tier of Google Apps. [Explain more]

There's a single account, admin@sagamorehillspta.org, as of 2013-07-23, that can be used to [log into Google Apps] (but nothing more).

Google Grants (AdWords)[edit]

This is your space to edit, John! ☺

Google for Nonprofits[edit]

The PTA as a nonprofit is enrolled in Google's Google for Nonprofits program as of July, 2013 (see the setup notes for details).

The program is managed by Google Accounts designated as program Administrators at https://google-for-nonprofits.appspot.com/home . As of July, 2013, this is the following (but obviously should include something PTA official (e.g. pta@sagamorehillspta.org)).

Being in the Google for Nonprofits program allows the Sagamore Hills PTA to enroll in "exclusive nonprofit products". The PTA is currently (2013-07) enrolled in Google Apps for Nonprofits, but may be interested in Google Grants (AdWords), YouTube for Nonprofits, or others.

Accounts[edit]

Google manages access to its services through Google Accounts. A Google Account sign in looks like an any email address (not just username@gmail.com). Anyone can create a Google Account.

The following Google Accounts are somehow associated with Sagamore Hills PTA.

sagamorehillspta@sagamorehillspta.org[edit]

This is the singular account used by anyone who needs to modify resources (drive documents, calendars, website, etc.), and is given the most permissive permissions to all resources.

Historic: Prior to 2014-01-16, sagamorehillspta@sagamorehillspta.org was a group (not an account); this is no longer the case (sagamorehillspta@sagamorehillspta.org is now an account).

photos@sagamorehillspta.org[edit]

Used to manage photos (and other large media) of Sagamore Hills Elementary School.

People can email photos or links to photos@sagamorehillspta.org. Gmail can be used to easily add the photos to photos@sagamorehillspta.org's Sagamore Google Drive.

When the photos need to be used, photos@sagamorehillspta.org's Sagamore Google Drive makes it easy. These (relatively) big photo files are not added to sagamorehillspta@sagamorehillspta.org Google Drive "My Drive" folder, saving sagamorehillspta@sagamorehillspta.org users from having those big files automatically synced to their computers (though they are accessible).

admin@sagamorehillspta.org[edit]

This account is special because it implicitly has access to all Google Apps hosted resources. The account should be used for setup and administration only.

The account had to be created when Google Apps for sagamorehillspta.org was initiated by Dave Barker on 2013-07-19. The username is admin and a password hint is sag. As of 2013-07-19, it can only be used to log into the Google Apps control panel (no email).

Groups[edit]

Here, we note how Google Groups can be used for permission/ownership assignment, but they can also be used for communications (i.e. discussion groups).

Historic[edit]

The following are no longer in effect.

sagamorehillspta@sagamorehillspta.org[edit]

This group was retired 2014-01-16 10:57 and is now its own account

Anyone involved with the PTA (needs to manipulate PTA resources (e.g. calendar)) is assigned to this group by admin@sagamorehillspta.org , and this group is assigned full access to all Sagamore Hills PTA Google hosted resources. That way, as individuals come in and out of the PTA, they need only be added/removed to/from the group to gain/lose access to any PTA resource.

It is not used as a discussion list.

Setup[edit]

See Sagamore Hills PTA Google account setup for details on how all of this is setup.

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