Sagamore email

Notes on how Sagamore (and it's Sagamore Hills online efforts) does email.

Currently (2014-08), Sagamore uses the following email addresses, powered by individual/independent Google Accounts.

Addresses

Conventional

sagamoreelementarypta@gmail.com	Exclusive email address for the PTA. Often "From" address for Wildcat Updates.
sagamorephotos@gmail.com	Submit photos for school use (yearbook)

Colaborative inboxes

• treasurer@sagamorehillspta.org
• communications@sagamorehillspta.org

Collaborative inboxes

Collaborative inboxes are a way permanent email addresses for the PTA (and their collected messages) can be used easily utilized across years as volunteers rotate in and out of the PTA.

Collaborative inboxes are actually specially configured (and used) Google Groups. See, Use a group as a collaborative inbox - Google Apps Administrator Help, for details.

Setup

When establishing a new email address @sagamorehillspta.org , setup this Google Groups collaborative inbox.

1. • Be sure you're using the admin@sagamorehillspta.org Google Account (sagamorehillspta@sagamorehillspta.org won't work)
   • Go to Sagamore Hills PTA's Google Groups
2. Create group (red button at top)
3. Be sure of the following:

   Group email address

   @sagamorehillspta.org (not groups.sagamorehillspta.org)

   Select a group type

   Collaborative inbox

   Post

   Public

   Join the group

   Only invited users

4. Then, in the group's settings:

   Don't force using Google Accounts

   Settings → Identity → Required forms of identity → Display names only

   Allow anyone to manage

   Permissions → Allow members external to this organization (select)

   Don't advertise

   Information → Directory → List this group in the directory (de-select)

5. Membership
   1. Add (at a minimum) a couple members
      1. Group settings → Members → Direct add members → Enter email addresses to add as members (comma separated)
         • sagamorehillspta@sagamorehillspta.org
         • The email address(es) of who will be managing this inbox (e.g. the personal email address of the treasurer for treasurer@sagamorehillspta.org )
   2. sagamorehillspta@sagamorehillspta.org should not get email or be able to post
      1. Group settings → Members → All members
      2. Click on the entry for sagamorehillspta@sagamorehillspta.org , do not select the checkbox

      3. Email delivery

         No delivery

         Posting permission

         Override: member is not allowed to post

      4. Save
   3. Make primary user(s) (the personal address(es) added earlier) owner
      1. Select user(s) (use the checkbox(es))
      2. Actions → Add to role → Owner
   4. Remove the Admin account (it will actually retain privilages though because it's admin)
      • Select admin@sagamorehillspta.org (user the checkbox) → Actions → Remove from group

Discussion Groups

See Sagamore PTA discussion groups